The HDH Wills 1965 Charitable Trust and Martin Wills Wildlife Maintenance Trust (“the Charities”)
1.1 The safety and welfare of everyone affected by the Charities’ activities, especially children and adults at risk, is our highest priority. For these purposes:
1.1.1 children are those under the age of 18; and
1.1.2 adults at risk are those who are or may be in need of community care services by reason of mental disability, sensory impairment, age or illness; and who is or may be unable to take care of him/herself, or unable to protect him/herself against significant harm or exploitation.
1.3 While the nature of the Charities’ work is such that trustees and members of staff are unlikely to come into direct contact with children and adults at risk on behalf of the Charities, the Charities may fund, support and host organisations that work with children or adults at risk.
1.4 The trustees have adopted this policy to ensure that the Charities support organisations working with children or adults at risk only where those organisations have appropriate safeguarding policies and procedures in place. It is recognised that the nature of the support the Charities are asked to provide may differ and that it is appropriate for the Charities to adopt a proportionate approach, depending on the nature of the arrangements.
2.1 Before the Charities support an organisation working with children or adults at risk, the Trust Administrator shall ask the organisation to:
2.1.1 confirm it has appropriate safeguarding policies and procedures in place; and
2.1.2 confirm that it is committed to safe recruitment, selection and vetting and that it carries out appropriate checks on all members of staff, volunteers and others involved with the organisation who have contact with children or adults at risk, including (where applicable) DBS checks, checking references, requiring proof of identity and relevant qualifications and carrying out a face-to-face interview.
2.2 Where the support to be provided involves the use of the Charities’ premises for projects or events involving children or adults at risk, the Trust Administrator shall, before the Charities provide such support, additionally ask the organisation to:
2.2.1 provide a copy of its safeguarding policies and procedures;
2.2.2 explain who at the organisation has responsibility for overseeing safeguarding matters (“the Safeguarding Lead”) and the procedures for reporting safeguarding concerns (including where these relate to the Safeguarding Lead); and
2.2.3 confirm that under no circumstances will any individual who is considered to pose a risk to children or adults at risk be deployed to work with these groups.
2.3 The Charities shall not support any organisation that is unable or unwilling to comply with the above requirements to the satisfaction of the Trust Administrator. If the Trust Administrator has any concerns about an organisation, these should be reported to the Chairman.
3.1 This policy does not form part of any employee or worker’s contract and may be amended at any time.
3.2 This policy is reviewed regularly and updated as required.
Last reviewed on 24/7/2018. Reviewed every 5 years
Next review due in 2023